you need freedom to work on the things that matter most, and that means the things that help your business grow. As your company starts to grow and you want to dive into offshore development, there are a few tools you need to help you add virtual teams, manage offshore development, and outsource tasks. Offshore development can be aided with virtual bookkeeping a process that lets you give the hassle and stress of bookkeeping over to a professional. As you venture into offshore development, you should focus on the most important business tasks, not the monetary details. Any businessman can attest to the fact that every hour is precious. When you are first starting out, it seems there are not enough hours in the day. And as your company grows, and with it your expertise, it seems that finding the time to do those extra tasks like accounting paperwork are an extraordinary burden, especially when you would rather spend your time travelling and enjoying the freedom that accompanies creative entrepreneurs. Thankfully, you can save yourself 15 hours per month with your own online bookkeeper. As a creative businessman the last thing you need is to pile “accounting paperwork” on your to-do list especially when your goal as an entrepreneur is to enjoy freedom to travel and not be held back. It is especially important that you be able to focus on the work that you love and not on the nitty gritty of running business accounts. Thankfully there is a solution. With offshore bookkeeping you can enjoy VIP book-keeping packages wherein certified bookkeepers do everything for you under one roof. You can find professionals who handle consulting as well as accounting services and PAYE and VAT services all for a flat fee. With proper offshore assistance, you can manage your offshore development virtually. An online bookkeeper can help your business run smoother and turn a higher profit by giving you more time to dedicate to the daily management of the company and ensuring fewer mistakes are made. Let’s face it: bookkeeping for many is like going to see your dentist. No one wants to take the time that is required and dedicate 15 extra hours per month to handling expenses and accounts and bank statements, but without it, your business will fail. When you hire an online bookkeeper, you give yourself more time that you can dedicate to running your daily expenses. You can avoid wasting time and being distracted with accounting paperwork and instead make sure that you are in the front of the business, not burdened in the back end. When you hire your own online bookkeeper, you save money compared to the cost of hiring a full time employee with benefits. You also save on the cost of lost productivity which accompanies employees not on your payroll. By outsourcing your bookkeeping needs, you get to pay a flat monthly fee to cover all of your needs, no more. You also get the peace of mind that experts are on your side who know how to properly handle your business and which practices are best. You also get work from a more focused staff. Bookkeepers who are working on site, in the middle of your business’ daily routine may find it difficult to focus on the task at hand. But when they work off site they are better able to focus on your books. In addition to this, outsourcing your bookkeeping needs places your financial records in the hands of a virtual team that thrives on teamwork. You get the benefits of an entire team working and double checking your books, making sure that no mistakes were made. This also ensures there is a separation of duties among your staff and that the people running your books are credible. Your company enjoys access to the top accounting software and operational systems in the industry, software which your company might not be able to afford on its own. This software keeps up to date with changing regulations and tax laws, giving you the cutting edge. These systems also keep extraordinary records, making sure that if ever you need to supply evidence of anything, you have it.
How to run a an offshore team Remote work started to be more and more popular these days. And most people see this way of working as a receipt for disasters, and some will justify this by saying that nothing can replace face to face contact, and they might be right. But managing a team remotely may seem harder than it actually is. Simply because people have the liberty to organize their daily agenda and focus on delivering the desired results, without the pressure of having the boss next door this may turn to be a more efficient management process than actually being in the same location. However there are some ground rules one needs to follow in order to effectively manage a team remotely. Knowing the team is the first important aspect. Is recommended to have an initial team meeting with the scope to set expectations, determine objectives and identify tasks and responsibilities for each team member. If a face to face team meeting is not an option, using a video conferencing system is a great alternative for the initial meeting. Once everyone knows their role and responsibilities it is very important as a manager to ensure the team follows through with their commitments. Requesting for a daily activity report is one way you can keep track of the activity. Depending on the line of work specific communication channels may be identified to keep track of the team’s performance. The most common are standardized activity reports sent by e-mail at the end of every shift to the manager, detailing the tasks performed during that day. To ensure performance standards are met, make sure that the appropriate feedback is delivered once areas of opportunities are identified along with the necessary guidance and actions to be followed. It is critical to provide both individual and group feedback in order to drive consistency. E-mails may not always have the desired results so the best option is to schedule regular one on one sessions and team meetings via video conference system. Also, have an instant messenger chat and phone lines available to be able to communicate with your team at all times. Rotate tasks between team members. To be sure that you have a term of comparison you need to delegate different task to your team. This way you can see different results and will help you make a clear idea about your team’s capabilities. As well every two months you should make onsite visits. This is very important and will show that you are an active part, you do exist and you are aware of what’s going on. Also this will enable you to consolidate the existing relationship with your team and a great chance to meet any new employee. These visits will have a strong impact and will lead to an increase of your overall performance. A big mistake that you can make is to over manage your team. Summoning meetings every hour asking them what are the status and lose a lot of time clarifying what was already discussed in your daily agenda will cause an over manage effect that can only do harm to your team. You must show to your team that you have trust in their capabilities and let them do the job they were hired for. Breathing in their neck every hour is not that different than being there to see what they are doing. Make a yearly performance evaluation. Even if you are not on site, people still need recognition. So you need to talk about their accomplishments and their failure, make a fair analyze and discuss with your team over the results. Congratulate for the objective that were reached and talk about what needs to be done for improvement. A fair evaluation will also create competitively among the team and will provide a clear picture of where you are standing as a team. Use employee monitoring tools to track productive hours and key performance indicators. You need to know exactly how much time your team is dedicating effectively for the task they need to do. A lot of precious time is lost if you can’t track these. Setting key performance indicators and allocate a time in which it needs to be done will grow your overall performance and will allow your team to be more organized. Provide regular support. Make sure that you are there for your team every time they need it. Offering your expertise and support will make them appreciate you and they will feel that you are reliable. Sometimes the support provided can stop a bad thing from happening because of the lack of knowledge. Establish a leader within your team. This can be the strongest link between you and your team. Having a proficient leader can assure you that your message is distributed correctly and the meaning of it remains the same.